Registrar

Student Services

Asian College Student Handbook

Effective 2nd Semester 2025-2026

The School Registrar is the official hub for academic records, enrollment, and student information. We handle registration, issuance of transcripts and certifications, and maintain the integrity and security of all student records. Our team is committed to providing accurate, efficient, and responsive services to support students, alumni, and faculty throughout their academic journey.

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  1. Any change in course loads or class must be done through the office of the Registrar within (2) weeks from the official start of classes.
  2. Change of course loads is only allowewd based on the following circumstances:
    • 2.1 Conflicts with other class schedules
    • 2.2 Opening of petitioned subjects
    • 2.3 Failure to take the requisite subjects results in re-evaluation
    • 2.4 Conflict from present work, in the case of working student
    • 2.5 Working scholars and,
    • 2.6 Other similar reasons
  3. The student will ask for a Adding/Dropping form at the Registrar’s office and fill-out all the details:
    • Student’s details
    • Subject
    • Subject Code
    • Reason
    • Indicate each subject if (DROP) (ADD)
    • Student Signature
  4. The student will then go to the Program Chair for Approval and signature.
  5. After the program chair already signed, the student will go to the College Dean for final approval.
  6. After the College Dean’s final approval, the student will go back to the Registrar’s office to submit the form.
  7. The Registrar’s Office will be the one to process adding/dropping of subjects in SIMS once done, updated assessment is attached to the student’s Adding/Dropping form and will be forwarded to the Cashier for student’s account update.
  8. Once the Cashier was done updating the student’s assessment it will be return to the Registrar’s office.
  9. The Registrar’s office will be the one to released the student’s updated assessment and Student’s copy of Adding/Dropping form.
  1. INC Completion should be done within the following semester only with an INC Completion Fee of P300.00 per subject.
  2. Student will comply his/her INC’s with the instructor and request the INC Completion Grade after complying.
  3. INC Completion Grade must be duly signed by the authorized signatories before submitting at the Registrar’s Office.
  4. The Registrar’s Office will issue an INC Completion Form.
    • 4.1 INC Completion Form will be signed first by the student then the instructor.
    • 4.2 Proceed to the cashier for payment and signature
  5. After paying the INC Completion Fee, the student will return to the Registrar’s Office bringing the receipt to verify the payment.
  6. The Registrar’s Office will sign the INC Completion Form confirming that the student has completed the process.
  7. Finally, the student is required to log the INC Completion in the INC Completion Logbook.
  1. Withdrawal of Enrollment classifications and its applicable charges as per Enrollment Policy.
    • BEFORE the start of class – processing fee of P950.00
    • FIRST WEEK of the start of class – 25% charge of the Tuition Fee
    • SECOND WEEK after the start of class – 50% charge of the Tuition fee
    • THIRD WEEK after the start of class – 100% charge of the Tuition Fee
  2. Student is required to make a request letter and must be addressed to the School Registrar indicating the following:
    • 2.1 reason/s of enrollment withdrawal
    • 2.2 willingness to pay the processing fee (applicable for enrollment withdrawal with refund)
    • 2.3 willingness to pay the applicable percentage charges of the Tuition Fee
    • 2.4 signed by the student and parent/guardian
  3. The Registrar’s Office will evaluate the student’s letter of enrollment withdrawal and compute the applicable charges.

    • 3.1 if the student has a refund – required to attach parent/guardian’s photocopy of any government issued ID with 3 specimens for check issuance of the refund (processing time is 2-3 months)

    • 3.2 if the student has payable amount – should be paid in full otherwise submitted credentials during enrollment WILL NOT be returned/released

  4. If the student has no more monetary obligation with the school, the credentials submitted will be returned/released.
  1. Special Examination takes place within two (2) weeks after the scheduled major examination with a special examination fee of P300.00 per subject. (No special examination during Departmental and Final Examinations).
  2. Student is required to make a request letter and must be addressed to the School Registrar indicating the following:

    • 2.1 reason/s why the student was not able to take during the scheduled exam

    • 2.2 subject/s to takefor a special exam

    • 2.3 willingness to pay the special exam fee

    • 2.4 letter must be signed by the student and Program Chair

  3. The Registrar’s Office will evaluate the student’s reason and may waived the special exam fee with the following considerations:

    • 3.1 Health Reasons – Medical Certificate is required (original copy)

    • 3.2 Death of a Family Member – Death Certificate is required (photocopy)

    • 3.3 Working Student – Certificate of Employment is required (original)

  4. After evaluation, the Registrar’s Office will issue a Special Examination Form.

    • 4.1 Form must be signed by the Program Chair.

    • 4.2 Proceed to the cashier for payment (if reason is not considered) and signature 

    • 4.3 Return to the Registrar’s Office for signature and final instructions

  5. The student may now take the special examination.

Academic Calendar

SY 2025-2026

Student Services

Asian College Student Handbook

Effective 2nd Semester 2025-2026

Senior High Student Handbook