Privacy Policy

Effective Date: March 13, 2026  |  Last Updated: March 13, 2026

Asian College of Science and Technology ("Asian College," "we," "us," or "our"), located at Dr. V. Locsin Street, Taclobo, Dumaguete City 6200, Negros Oriental, Philippines, is committed to protecting the privacy and personal data of its students, parents, guardians, alumni, faculty, staff, website visitors, and other stakeholders. This Privacy Policy explains how we collect, use, store, share, and protect your personal information in accordance with Republic Act No. 10173, also known as the Data Privacy Act of 2012, and its Implementing Rules and Regulations.

By accessing or using our website at www.asiancollege.edu.ph and its related services, you acknowledge that you have read, understood, and agree to the terms of this Privacy Policy.

1. Information We Collect

We collect personal information that is necessary for the fulfillment of our educational mandate and the delivery of our services. The types of information we collect include:

a. Information You Provide Directly

  • Contact Form Submissions: When you use the contact form on our website, we collect your full name, email address, contact number, selected subject of inquiry (Admissions, Scholarship, Registrar, Finance, or Others), and your message.
  • Admissions and Enrollment Data: When you apply for admission or enroll in any of our programs (Senior High School, College, or TVET), we collect personal details such as your full name, date of birth, address, contact information, previous school records, government-issued identification numbers, photographs, and other data required by the Commission on Higher Education (CHED), Department of Education (DepEd), and the Technical Education and Skills Development Authority (TESDA).
  • Document Requests: When you submit a request for official records (e.g., Transcript of Records, Diploma, Certificate of Enrollment, Honorable Dismissal), we collect your name, contact details, and relevant student information to process your request.

b. Information Collected Automatically

  • Website Usage Data: We use Google Analytics to collect anonymized and aggregated data about how visitors interact with our website. This may include your IP address, browser type, device information, pages visited, time spent on pages, and referring URLs. This data is collected through cookies and similar tracking technologies.
  • Cookies: Our website uses cookies — small text files stored on your device — to improve your browsing experience and to analyze website traffic. You can manage your cookie preferences through your browser settings or through our Cookie Settings option available in the website footer.

2. How We Use Your Information

We process your personal data for the following purposes:

  • Educational Services: To process admissions applications, manage enrollment, maintain academic records, and deliver our educational programs accredited by CHED, DepEd, and TESDA.
  • Communication: To respond to your inquiries submitted via our contact form, email, or phone, and to send important notices related to your enrollment, academic standing, or school events.
  • Document Processing: To process and fulfill your requests for official academic documents through the Registrar's Office.
  • Website Improvement: To analyze website traffic and usage patterns through Google Analytics in order to enhance user experience, content, and site functionality.
  • Compliance: To comply with legal and regulatory requirements imposed by Philippine government agencies, accreditation bodies (such as PACUCOA), and other relevant authorities.
  • Scholarship Administration: To evaluate and process applications for scholarships and financial assistance programs.
  • Alumni Relations: To maintain alumni records and communicate information about alumni benefits, partnerships, and events.

3. Legal Basis for Processing

We process your personal data based on one or more of the following grounds under the Data Privacy Act of 2012:

  • Consent: You have given your consent for one or more specific purposes (e.g., submitting a contact form or enrollment application).
  • Contractual Necessity: Processing is necessary for the performance of an enrollment contract or agreement to which you are a party.
  • Legal Obligation: Processing is necessary for compliance with a legal obligation, including requirements from CHED, DepEd, and TESDA.
  • Legitimate Interest: Processing is necessary for the legitimate interests of Asian College, such as improving our services and maintaining institutional records, provided that such interests are not overridden by your rights and freedoms.

4. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. However, we may share your data under the following circumstances:

  • Government Agencies: We may share information with CHED, DepEd, TESDA, and other relevant government agencies as required by law or for regulatory compliance.
  • Accreditation Bodies: We may share relevant institutional and student data with accreditation organizations such as PACUCOA for program evaluation and quality assurance purposes.
  • Service Providers: We engage trusted third-party service providers (such as Google for analytics) that assist us in operating our website. These providers are contractually obligated to protect your data and are prohibited from using it for any purpose other than providing services to us.
  • Partner Institutions: In connection with academic partnerships and Memoranda of Understanding (such as our partnership with Shinawatra University), limited information may be shared for academic exchange and collaboration purposes, subject to appropriate data protection agreements.
  • Legal Requirements: We may disclose your information if required by law, court order, or governmental regulation, or if we believe in good faith that such action is necessary to protect the rights, property, or safety of Asian College, our students, or others.

5. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, or as required by applicable laws and regulations. Specifically:

  • Student Records: Academic records such as transcripts, diplomas, and enrollment data are retained permanently as part of the institution's official records, in accordance with CHED and DepEd regulations.
  • Contact Form Submissions: Data collected through the website contact form is retained for up to one (1) year after the inquiry has been resolved, after which it is securely deleted.
  • Website Analytics Data: Anonymized analytics data collected through Google Analytics is retained in accordance with Google's data retention policies.

6. Data Security

We implement appropriate organizational, technical, and physical security measures to protect your personal data from unauthorized access, alteration, disclosure, or destruction. These measures include:

  • Use of secure, encrypted connections (SSL/TLS) for data transmitted through our website.
  • Restricted access to personal data, limited only to authorized personnel who require it to perform their duties.
  • Regular review and updating of our security practices and policies.
  • Secure storage of physical records within the institution's premises.

While we strive to protect your personal data, no method of electronic transmission or storage is 100% secure. We cannot guarantee absolute security, but we are committed to promptly addressing any data breach in accordance with the requirements of the National Privacy Commission (NPC).

7. Your Rights as a Data Subject

Under the Data Privacy Act of 2012, you have the following rights regarding your personal data:

  • Right to Be Informed: You have the right to be informed of the collection and processing of your personal data.
  • Right to Access: You have the right to request access to your personal data that we hold.
  • Right to Object: You have the right to object to the processing of your personal data, including processing for direct marketing or profiling.
  • Right to Erasure or Blocking: You have the right to request the removal or blocking of your personal data from our systems, subject to legal and regulatory requirements.
  • Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data.
  • Right to Data Portability: You have the right to obtain your personal data in a structured, commonly used, and machine-readable format.
  • Right to File a Complaint: You have the right to file a complaint with the National Privacy Commission if you believe your data privacy rights have been violated.

To exercise any of these rights, please contact us using the information provided in Section 10 below.

8. Children's Privacy

Asian College offers Senior High School programs that may involve the collection of personal data from minors (individuals under 18 years of age). In such cases, we require the consent of a parent or legal guardian before collecting and processing any personal data of minors. Parents and guardians may exercise the data subject rights described in Section 7 on behalf of their children.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, or applicable laws. When we make significant changes, we will post the updated policy on this page with a revised "Last Updated" date. We encourage you to review this page periodically to stay informed about how we protect your information.

10. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data processing practices, or if you wish to exercise your data subject rights, please contact us at:

Asian College of Science and Technology
Dr. V. Locsin Street, Taclobo, Dumaguete City 6200
Negros Oriental, Philippines
Phone: (035) 522 5373 / 0967 317 9207
Website: www.asiancollege.edu.ph/contact-us